The DPO Desk
The DPO role, run as a desk.
Seven stations prepare the work your Personal Data Protection Act (PDPA) duties create. One human reviews and signs every output. You approve anything that goes to the Personal Data Protection Commissioner (the Commissioner) or to the people whose data you hold. You approve; you do not assemble.
Today our founder does each station's work, with AI-assisted first drafts; the software that will run each station is still being built.
Who it is for
The person who became Data Protection Officer (DPO) on top of the day job, at a Malaysian company of 50 to 500 people.
IT, enterprise resource planning (ERP) and payroll providers. You process other companies' personal data, so since 1 April 2025 the Security Principle binds you directly.
PDPA s.5(1A), in force 1 Apr 2025.
Seven stations
| Station | What it prepares | The duty it serves | Status |
|---|---|---|---|
| Register | Keeps the record of what personal data you hold, why, where it lives and who receives it. | records and notice | Done by hand, with AI-assisted drafts |
| Requests | Logs access and correction requests, runs the 21-day clock and drafts each reply. | access and correction | Done by hand, with AI-assisted drafts |
| Portability | Prepares a person's data to move when they ask. | portability | Done by hand, with AI-assisted drafts |
| Breach | Starts the 72-hour clock, gathers the facts and drafts the notices. | breach notice | Done by hand, with AI-assisted drafts |
| Vendors | Tracks who processes your data, on what terms, and what leaves Malaysia. | security, processors and transfers | Done by hand, with AI-assisted drafts |
| Digest | Reads new guidelines and consultations and tells you what changed. | keeping everything current | Done by hand, with AI-assisted drafts |
| Evidence | Assembles the monthly evidence pack: what was done, when, and who signed. | showing the work | Done by hand, with AI-assisted drafts |
The gate
Three layers of sign-off.
- The AI agents prepare: drafts, registers, clocks and evidence.
- Our founder reviews and signs off every output.
- Your company stays the controller. Your accountable person approves anything sent to the Commissioner or to the people whose data you hold.
Nothing is sent without a signature.
Every month
One evidence pack: what each station did, when, and who signed it. Paper you can show a board, a client or the Commissioner.
How we start
With the PDPA Check-up (RM1,800, fixed): it ends with your data map, a breach-response sheet and a fix list in order, which the Desk then keeps current.
Prices: DPO Desk from RM1,500/month. PDPA Check-up RM1,800, fixed.
Not legal advice. The Desk prepares compliance work for your review; it does not replace a lawyer.